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eVision Login Changes: Single Sign-On (SSO)

From 1 September, Single Sign-On (SSO) will be available for current staff and students logging in to eVision.

To support a smooth transition, SSO will initially be optional. During this period, staff and students can continue to sign in using their username and password. However, users are encouraged to begin using SSO, as it will become the only login method for eVision by the end of 2026.

This change supports ongoing work to improve data security, streamline identity and access management, and retire legacy systems.

To use SSO:

Select the SSO icon on the eVision login page.
Sign in using your University account credentials.

If you are already signed in to your University account in your web browser, you will be redirected to eVision without being prompted to sign in again.

We apologise for any inconvenience caused by this service interruption. Please contact AskOtago if you have any questions.
CRSM Reference: UO-01745465

FileMaker Server Upgrade and Client Version Requirements

As part of ongoing maintenance and platform modernisation, the University's FileMaker server environment will be upgraded. During the upgrade window, these databases will be unavailable and inaccessible to users.

The following databases will be affected by this change:

CommitteeMinder

HRCCRC DB

IO_Students

POPH192

MyDatabase

ssr_test_db

Action required

To ensure continued access following the upgrade, users are encouraged to upgrade their FileMaker client software to FileMaker Pro 22 or later.

Compatibility
FileMaker Pro 22 is the recommended client version.

FileMaker Pro 21 will continue to be supported and is expected to remain compatible with the upgraded server environment.
Earlier versions of FileMaker Pro may experience compatibility issues and are not supported.

We appreciate your cooperation and apologise for any inconvenience caused during the maintenance period.

Please contact AskOtago if you have any questions.
CRSM Reference: UO-01750719

FileMaker Server Upgrade and Client Version Requirements

The following databases will be affected by this change:

ANAT_Our_People
Anatomy Space Charts and Posters
Dept of Anatomy Library
Dept Photos
Dept prepared donor skeletons database 2025
ERI databases
Friends of the Medical School
HalfSets_Artics_Skulls
HRCCRC Investigators
Lab & Exam images
MPI Tracking
MSOD MuseumCollection
OMS Item Banks
Personnel
Projects
Radiographs
Biochemistry Plants
LiaisonOfficeSchools
MBL Chem Inventory
tcExpertise__HealthSciences

Action Required

To ensure continued access following the upgrade, users are encouraged to upgrade their FileMaker client software to FileMaker Pro 22 or later.

Compatibility

FileMaker Pro 22 is the recommended client version.

FileMaker Pro 21 will continue to be supported and is expected to remain compatible with the upgraded server environment.

Earlier versions of FileMaker Pro may experience compatibility issues and are not supported.

We appreciate your cooperation and apologise for any inconvenience caused during the maintenance period.

Please contact AskOtago if you have any questions.
CRSM Reference: UO-01750722

FileMaker Server Upgrade and Client Version Requirements

The following databases will be affected by this change:
Biochemistry Personnel Keys
HUBS191 Databases
Law Research and Writing
MC_Minder
MCQ_DB_192_2020
PHCY Students
Tissue Bank
VCO_Mail
Bioc Prep Room 105 Library Databases
Pathology Zebrafish DBs

Action Required
To ensure continued access following the upgrade, users are encouraged to upgrade their FileMaker client software to FileMaker Pro 22 or later.

Compatibility
FileMaker Pro 22 is the recommended client version.
FileMaker Pro 21 will continue to be supported and is expected to remain compatible with the upgraded server environment.
Earlier versions of FileMaker Pro may experience compatibility issues and are not supported.

We appreciate your cooperation and apologise for any inconvenience caused during the maintenance period.

We apologise for any inconvenience caused by this service interruption. Please contact AskOtago if you have any questions.
CRSM Reference: UO-01750759

New facility to change and self-reset your University password

We are improving the way you manage your University password.

From the evening of Monday, March 16, the place you go to reset a forgotten password or change your existing password will change. You will now use the Microsoft password change page — the same Microsoft sign-in experience you already log in through for most University systems.

This new process will offer a more modern, consistent, and user-friendly experience.

After the change, when you next log in, Microsoft will prompt you to register up to two additional authentication methods (for example: mobile app, phone number, alternate email address).

This setup is compulsory, and we strongly recommend completing it as soon as possible to avoid disruption.

Do This Now (Recommended):

To make the transition smoother, please log in to your Microsoft account at your earliest convenience and add or update your authentication methods. This means you will not be prompted on the day of the switchover, and your access will remain uninterrupted. You can manage your authentication methods at: https://aka.ms/mfasetup

Please contact AskOtago if you have any questions.
CRSM Reference: UO-01565391

IARMS

IARMS will be unavailable due to system maintenance during the timeframe listed below.

We apologise for any inconvenience caused by this service interruption. Please contact AskOtago if you have any questions.
CRSM Reference: UO-01757663

Removal of Microsoft 365 apps/email access for former students

Access to Student Mail and Microsoft 365 will be removed from students who have finished studying at the University of Otago. This is because former students are not eligible for the free Microsoft 365 licensing used by the University. Additionally, unused student email accounts are a security risk, as compromised accounts are a frequent source of malicious email attacks. This will not impact students who meet one or more of the following criteria:

Are enrolled in the current or a future academic year.
Are eligible to attend a graduation ceremony.
Have the "Access to Resources" flag set to Yes in eVision.

Former students who meet the eligibility criteria for account disabling will receive an initial email detailing the process and how to get assistance 3 weeks prior to the disabling date. A further reminder will be sent one week prior to disabling.

We apologise for any inconvenience caused by this service interruption. Please contact AskOtago if you have any questions.
CRSM Reference: UO-01763328