Timetable Services manage teaching timetables and teaching spaces, liaising with academic departments to "stream" students into lecture theatres and seminar rooms.
Timetable information for staff
Casual room bookings (i.e. bookings for events other than lectures and other timetabled classes) for "pool" lecture theatres, computer laboratories, and centralised departmental rooms can be requested through Resource Booker. All Otago staff and students have access to Resource Booker and you will be able to view the rooms/resources that you have the permission level to book.
Login to Resource Booker
About Resource Booker
If your department’s rooms have not been migrated to Resource Booker, and you were previously able to access them through Web Room Booker, you will still be able to access them there until they have been migrated. If you previously emailed Timetables for bookings in departmental rooms, you will need to continue to do so.
University of Otago students and members of the public can request bookings for "pool” lecture theatres/seminar rooms through the external booking form. Please see the Casual Room Bookings website for more information and to make a booking:
"Pool" lecture theatres are so-called because they are the group of lecture theatres used by Timetable Services for scheduling each semester's classes. Detailed information about most University pool lecture theatres is available on the ITS website:
The lecture theatre technicians can help you take full advantage of each ITS-managed pool lecture theatre's facilities. Contact them prior to your booking to set up a time for training.
All non-teaching (casual) booking requests for the Hunter Centre seminar rooms and Atrium can be made through Resource Booker.
Requests for the Hunter Centre e-Conference Room (HU116) should be sent to e-Conferencing, and if the booking is related to teaching, please inform Timetables as well:
The eConferencing website also has a guide for how to book the Hunter Centre videoconference room and others directly via Outlook:
Hunter Centre facilities and room bookings
Hospital lecture theatres and rooms
The ICT Support Group manages the Hospital lecture theatre complex (Barnett and Colquhoun lecture theatres, plus the Octagonal and Dame Norma Restieaux seminar rooms). See the ICT Support Group page for information about booking these rooms:
ICT Support Group—Lecture theatre resources
To book a departmental or divisional room, please contact the relevant department/division for assistance:
Online Phonebook—Dunedin Campus Contacts
University of Otago Auckland Centre
Contact the Auckland Centre Facilities Manager if you need to book a room at the Auckland Centre:
Tel +64 9 373 9705
University of Otago, Christchurch (UOC)
You can access room booking information and documents about booking rooms on the UOC campus through the "Room Bookings" link under General Links on the UOC intranet.
Complete the room booking form and email to Reception at email@example.com (or firstname.lastname@example.org). Reception will then ascertain availability and confirm your booking with you.
University of Otago, Wellington (UOW)
If you need to book rooms on the UOW campus, you can view room availability and send a booking request through the Resource Bookings page on the UOW intranet:
Otago Medical School Octagonal Room
Requests to book the Octagonal room at the Otago Medical School Dunedin campus should be sent by email to Iloma Mollison, Administrator Client Services: email@example.com