When you finish working at the University of Otago, your access to IT services will be removed.
Your staff email account and access to Staff Web Kiosk is available for five weeks after the end date of your position (as recorded in the payroll system). After this time your email account will be disabled but existing content will remain and messages will continue to be received.
Access to services such as the Library, building access via swipe card, and ITS Corporate Applications are removed the day after your end date.
This is an automatic process driven by the information in the HR Payroll system and manual extensions cannot be made to this timeframe.
You should set up an automatic reply ("Out of Office") message in your email advising that you are no longer working for the University and who the sender should contact instead. Check with your manager if you're not sure what to say. You can set up a forward to another @otago.ac.nz email account if appropriate (for example, to your manager or a colleague).
For information security reasons, you are not able to set up forwarding of staff emails to any non-University (@otago.ac.nz) email addresses. This also means forwarding cannot be set up from staff email accounts to @student.otago.ac.nz accounts.
You can also include any personal contact details if you wish. Contact AskOtago if you have questions about your access to University IT services.
Notification to staff
Staff leaving the University will automatically get an email message to remind them about their access to IT services being disabled at the end of their contract. The message is sent 14 days before the person's end date and the person's manager will be copied into the email.
Further information
Removal of IT Access for Former University of Otago Staff
AskOtago SharePoint: Accessing staff accounts after termination date.