Microsoft 365 for the web (formerly known as Office 365 Online) is a lightweight, browser-based office suite that includes all the familiar Office software. You can access it from any computer without a local copy of Office needing to be installed. All files are saved to your OneDrive, where you have 1TB of free online storage included with your University account. Microsoft 365 for the web gives you the ability to work as a group on a single document, share notes with your peers, and schedule tasks and calendar events.

You can access Microsoft 365 for the web in two ways:

  1. Go to the main Office 365 website and sign in using your University of Otago student email address and password:
    Office 365 Login
  2. Sign in to your StudentMail account and click on the Office 365 button in the top left hand corner. This will take you to the main page of Microsoft 365 for the web.

Creating a new document

  1. Open the Office 365 application you wish to use from the left hand menu:

    Screenshot of the list of available Microsoft 365 for the web programmes
  2. Select the document type and the Office editor will open.

Saving your document

  1. Click File, then Save As.
  2. You will be presented with a number of options. Choose Save As.

    Screenshot showing the options for saving in Microsoft 365 for the web
  3. Name the file and click Save. The file is saved into your OneDrive.

Finding and organising files

  1. All your files are saved into your OneDrive while you are working online. To access these, simply click the nine dots in the top left-hand corner and select OneDrive.

    Screenshot showing accessing your OneDrive
  2. Here you will see any files you have saved, and any folders you might have created.

    Screenshot showing your documents saved in OneDrive
  3. To create a folder or file click the New button.
  4. Any file can be dragged into a folder, just like in the desktop version. Clicking on a file will open up the file in the correct application for editing.

Sharing files

Sharing files with Microsoft 365 for the web

For assistance with any of this, contact AskStudent IT in person at the AskOtago Central Hub, Dunedin campus, or:

Tel +64 3 479 5170
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