Otago File Transfer can be used to securely send files to others (within or external to the University of Otago) when options such as email or Microsoft 365 OneDrive/Teams are not appropriate or available. It can also be used to receive files from someone external to the University.
Otago File Transfer uses the GoAnywhere platform. Files are transferred securely via HTTPS and stored on University file servers while waiting to be delivered/received. Otago File Transfer can also provide a secure FTP (SFTP) option if required.
The GoDrive and Forms options are not available. The functionality offered by these options is already provided by Microsoft 365 OneDrive/Teams (GoDrive) and Microsoft 365 Forms (Forms).
All University usernames (staff, student, and external) with an email account can access the service and use:
- Mail: send messages and files to individuals through secure email links. You can also use this option to request files from someone:
- The message and files are automatically encrypted with AES-256 as they are uploaded to the server
- The recipient has up to 14 days to access the file(s) before the link expires. Files are deleted from the server once the link expires
- Other message options can be set such as a password, restricting the number of access attempts, and allowing the recipient to reply
- The maximum size for a file is 15GB
- A maximum of 1,000 files per package/zip file
- Files: access to authorised files and folders on the server
- As the owner of a shared file, you can set permissions to limit what actions your recipient(s) can do with that file/folder