Add an Outlook calendar

Your staff or student email account has a built-in personal calendar that can be used to book meetings, track appointments, or schedule focus time.

How do I add an Outlook calendar

Add a calendar to an account

1. In Outlook go to Calendars (second icon from the left in the bottom left-hand corner).
2. Right-click on My Calendars and go to Add Calendar.
3. Select the appropriate category.
4. Search the room/email address in the search field and double-click to add it, then click OK.
5. This will add the calendar with the right permissions, and you should be able to see the bookings for that room.

Add a shared calendar to an account

1. In Outlook go to Calendars (second icon from the left in the bottom left-hand corner).
2. Right-click on My Calendars and go to Add Calendar.
3. Select Open Shared Calendar.
4. Enter the email address in the search field, double-click to add it, and click OK.
5. This will add the calendar with the right permissions and you should be able to see the bookings for that room.

Add people to a calendar (alternative to sharing)

1. In Outlook, from the ribbon menu along the top, go to File > Account Settings > Delegate Access.
2. Click Add, and then click any user in the global address list field.
3. In the Permissions page, click OK, click Apply, and then click OK again.