Microsoft 365 is an online suite of applications which includes office productivity, email, file storage, collaboration tools, and other specialist applications. It also allows University of Otago staff to download Office applications (including Word, Excel, and PowerPoint) to both their work and their personally-owned computers.
Staff will have access to the following Microsoft 365 applications:
- Microsoft Office tools: Word, Excel, Outlook, PowerPoint, and Publisher
- Microsoft Teams: a collaborative personal workspace that includes videoconferencing and instant messaging communication
- OneDrive: two terabytes of online storage (this can be updated on request)
If the computer you are working on doesn't have Microsoft 365 already installed on it and you would like to download the applications directly to your computer, watch the YouTube video below for instructions:
How to Download and Install Office 365 Apps on PC or Mac
Putting your work files into Microsoft 365 OneDrive or Teams sites
ITS suggest that as soon as you have logged in to Microsoft 365 for the first time, move any critical files you might need over the upcoming months into it. You can either upload them:
- Into OneDrive (if they are primarily for your use), or
- To your department's Teams site, if they are for shared access
You can also create a Teams site for your immediate work team or to collaborate with colleagues across the University.
Further information
- Adding and sharing files in OneDrive
- Data Storage Locations Guidance (PDF 405KB)
- Multi-factor authentication (MFA)
Microsoft To Do does not allow the sharing of lists between organisation accounts and personal accounts.
If a To Do list is created using a personal Outlook account, it will only be possible to access this account using a personal account, not a University staff account.
Office 2016 for Mac is no longer supported and will need to be updated to the Microsoft 365 applications. University-owned Macs should be enrolled in JAMF, which will keep their Office applications up to date. Ask users to enrol any University-owned devices in JAMF — see Enrolling in JAMF , or update to Microsoft 365 (by downloading the installer from office.com) and refer requests for further assistance through to the relevant Desktop Support team for them to assist with the upgrade.
Further information