Students who fail more than half of their points in a year will be placed on conditional enrolment in the next subsequent year that they enrol at Otago.
Domestic students can study part-time while on conditional enrolment. At least half of all their points over the full academic year must be passed.
International students on conditional enrolment wanting to study part-time should talk to a student adviser at Student Visa Services
If you are placed on conditional enrolment
You will be notified by an alert in your eVision portal:
Read the alert carefully as it contains important information.
To ensure you have the best chance of academic success, the following rules will be applied to your study if you are placed on conditional enrolment:
- A maximum of three 18-point papers each semester
- One paper is permitted in Summer School
- Any previously approved Final Examination Only (FEO) enrolments may be cancelled
- No timetable clashes will be approved
- You must meet the prerequisites for the papers you wish to enrol in
In addition to these rules, you must also provide a "Back on Track Plan" before your course can be approved for the year. A link to the Back on Track Plan form can be found in the eVision alert about your conditional enrolment status, or you can access the form via the link below:
It's recommended that you seek advice from a Designated Adviser of Studies in Student Development if:
- You are placed on conditional enrolment
- You wish to make changes to your papers while on conditional enrolment
- You plan to withdraw from study
Return to normal enrolment
If you are on conditional enrolment and pass at least half of the points for the year for which you are on conditional enrolment, you will return to a normal enrolment and no restrictions are placed on your study. However, if you do not pass at least half of your points while on conditional enrolment you will be suspended from the University of Otago for two years.
Re-enrolment following suspension will require that you to go through the Preferential Entry/Competitive Entry enrolment pathways process.
It is important you strengthen your academic record by successfully studying a course at Level 5 or above on the New Zealand Qualifications framework to return to study. Such programmes are offered by polytechnics, institutes of technology, and other similar types of institutions.
Conditional enrolment and Summer School
Students on conditional enrolment are permitted to enrol in one Summer School paper.
If you are placed on conditional enrolment and considering taking a Summer School paper you should also seek advice from a Designated Adviser of Studies in Student Development. To contact Student Development:
Conditional enrolment and Pre-Christmas Summer School
Students on conditional enrolment are permitted to enrol in a Pre-Christmas Summer School paper.
As with Summer School, if you are on conditional enrolment it is important to note that the points you must pass cover the full calendar year.
If you are placed on conditional enrolment and considering taking a Pre-Christmas Summer School paper you should also seek advice from a Designated Adviser of Studies in Student Development. To contact Student Development:
- Academic Progress Policy
- Course approval process
- Review the outcome of Course approval
- Suspension from study
Three academic progress policy reports are run:
- After final examination results are in but no later than 2 December, a report is run placing students on conditional enrolment or suspension as appropriate. This report is run once, and only after all results have been received.
- A daily report is run identifying any students with a change to results. Student Administration make manual alterations to academic results as appropriate, changing the academic progress policy status as necessary.
- Finally, a report is run on 31 December which:
- Sets students coming off conditional enrolment to OK
- Sets students to Suspended if they have not passed the conditions of their enrolment
- Rolls the enrolment status of previous years' conditional students to Conditional if they have not returned to study since being placed on conditional enrolment
- Sets the enrolment status of previous years' suspended students to OK if their suspension period is now past
The date a student is placed on conditional enrolment will be recorded as 1 January and is annotated on their academic record.
Any resulting emails from a student on Conditional Enrolment should be assigned in CRSM to Student Development, once the student is verified.
Queue: Student Development General
Category: 1 - Student-related, 2 - Student Development - Course Advice, 3 - General advice